GeBüV

Buchsnap and the Swiss accounting records ordinance (GeBüV)

What the software does so that entries and receipts are kept complete, unaltered and readable, and what remains your responsibility. As of October 2026.

What Buchsnap does

Unalterable, traceable, exportable

Unalterable entries

Approved entries cannot be edited or deleted. A correction is a reversing entry that stays visible in the journal. Only drafts can be deleted.

Locked periods

After closing or filing VAT, the period is locked. New entries or approvals in that period are refused.

Protected audit log

Sign-ins, approvals and changes are logged. The database protects the log against changes and deletion.

Receipt archive with checksum

Every file is stored under its checksum (SHA-256) and never overwritten. Photos are also saved as an archivable PDF.

Exports for audit and archiving

Journal and account sheets as PDF, entries as Excel in Banana's format, all receipts as a ZIP by month, VAT return as XML (eCH-0217).

Backups

An encrypted backup to separate storage every night (seven daily, four monthly versions). Restoring is tested automatically every month.

Your responsibility

What stays with you

The company remains responsible for keeping proper accounts. Books, accounting vouchers, the annual report and the audit report must be kept for ten years (art. 958f CO). Buchsnap is a tool for this; this statement describes software features and is not a certification or an audit by an auditor.

At year-end, export the journal and receipts and keep them outside Buchsnap
Check whether paper receipts must be kept after uploading
Lock periods after closing
A personal login with a second factor for every person

FAQ

Questions about the GeBüV

May I keep receipts electronically only?

The GeBüV allows electronic retention if integrity and readability are ensured. Whether you still need to keep individual paper receipts is best checked case by case with your accountant or auditor.

How long does my data stay in Buchsnap?

While you subscribe, receipts and entries of all years stay stored. What happens after the contract ends is set out in the terms and conditions, so export your data before cancelling.

What does my auditor get?

Journal, account sheets and reports as PDF, entries as Excel and all receipts as a ZIP archive. If you work with an accountant, they see everything directly in the portal.

Try it yourself.

All features free for 30 days.

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